Privacy policy

1. Who we are

Qwiza is a hiring platform that helps employers reach and screen candidates through interactive quiz advertisements. This policy explains what personal data we process, why, and what rights you have. Contact: hello@qwiza.ai.

2. Data we process

• Website visitors and employers: contact details you submit through our forms (name, work email, company, phone), correspondence, and basic usage data needed to operate the site.
• Demo users: when you register for the interactive demo - company name, work email, name (optional), IP address, approximate location (country and city) and access times, used to provide repeat access and to follow up about Qwiza.
• Candidates: when you complete a quiz application - your answers, contact details you choose to provide, the language you applied in, and engagement signals generated inside the quiz (such as time per question and completion).
• Usage analytics: Google Analytics 4 measures how the website and demo are used (pages viewed, approximate location, device type).

3. Why we process it

• To operate the platform and deliver applications to the employer whose campaign you applied to (performance of a contract / legitimate interest).
• To respond to enquiries and early-access requests (consent / legitimate interest).
• To improve campaign quality using aggregated, de-identified statistics (legitimate interest).

4. Scoring and automated processing

Qwiza generates a candidate score that combines employer-defined objective criteria with transparent engagement signals. The score supports ranking and prioritisation only: no candidate is automatically rejected, engagement signals never affect eligibility, and the hiring decision is always made by a human at the employer. An explanation of a score can be requested via the employer or from us directly.

Website chat assistant: messages you type into the on-site AI assistant are processed solely to generate an answer and improve reply quality. Please do not share sensitive personal data in the chat.

5. Sharing

Candidate applications are shared with the employer running the campaign. We use vetted service providers for hosting, email delivery, campaign delivery on advertising platforms and usage analytics (Google Analytics, Google LLC - data may be processed outside your country under appropriate safeguards); they process data only on our instructions. We do not sell personal data.

6. Retention

Application data is retained for the duration of the recruitment process it was collected for and a limited period thereafter, unless the candidate consents to remain in a talent pool. Enquiry data is kept as long as needed to handle the enquiry and reasonable follow-up.

7. Your rights

Subject to applicable law (including the GDPR where it applies), you may request access, correction, deletion, restriction, portability, or object to processing, and you may withdraw consent at any time. You can also lodge a complaint with your supervisory authority. To exercise any right, write to hello@qwiza.ai.

8. Security and transfers

We apply appropriate technical and organisational measures to protect personal data. Where data is transferred across borders, we use recognised safeguards such as standard contractual clauses.

9. Children

The platform is intended for users aged 18 and over.

10. Changes

We will update this policy as the product evolves and indicate the date of the latest revision above.